Four documents, four different jobs. Here's which to send and when.
New freelancers mix these up constantly — and sending the wrong one can delay payment by weeks. Here's the simple version.
You send a quote when the client asks "how much will this cost?" It proposes a price but doesn't demand payment. Example: a designer quotes $800 for a logo before starting. Quotes usually carry an expiry date ("valid for 30 days"). Make one with our free quote generator →
A proforma is a quote dressed up as an invoice — used to request advance payment or as a customs declaration for international shipments. It's not a demand for completed work. Example: a supplier sends a proforma so you can pay 50% upfront. Make one with our free proforma generator →
The invoice says "the work is done, here's what you owe, pay by this date." This is the document that actually gets you paid. Example: the designer finishes the logo and invoices the agreed $800, due in 14 days. Make one with our free invoice generator →
You send a receipt after the client pays. It confirms payment received and closes the loop. Example: "Received $800 on Oct 15 — thank you." Make one with our free receipt generator →
BillsZilla generates all four — free, no signup, no watermark.
When your business outgrows free invoicing, FreshBooks and QuickBooks handle expenses, payroll and tax reports.Disclosure: BillsZilla may earn a commission on purchases through these links.
